Working remotely means I spend a lot of time-sharing screens, troubleshooting issues, and collaborating with clients and teammates.
Whether I’m presenting a project update, fixing a colleague’s system issue, or brainstorming on a virtual whiteboard, the right screen sharing software can make or break productivity.
The good news? There are plenty of remote desktop software and apps for screen sharing that fit different team needs, some free, some premium, and all designed to keep distributed teams connected.
Here are 10 of the best screen sharing tools for productive teams that I’ve personally used or tested.
Integrated Communication & Meeting Tools
These platforms combine chat, calls, and desktop sharing software, so your team can collaborate without juggling multiple apps.
1. Google Meet
As a freelancer or remote worker, one of the biggest headaches is coordinating meetings without having to download endless apps.
That’s where Google Meet shines, it runs straight from your browser or mobile device, making it quick to jump into client calls or team check-ins. I’ve used it when I needed a reliable way to share my screen during a project demo, and it never let me down.
The fact that it integrates seamlessly with Google Calendar means you can send meeting invites in one click, which saves you from the back-and-forth scheduling chaos.
If you’re already in the Google Workspace ecosystem, it feels like a natural extension of your workflow, simple, reliable, and budget-friendly.
- Best for: Teams already using Google Workspace.
- Why I like it: Easy, no-frills screen sharing, even for non-tech clients.
- Cons: Fewer advanced features compared to Zoom.
2. Zoom
We’ve all been on Zoom calls, it’s practically the default for virtual meetings. But for freelancers and teams handling workshops, client training, or webinars, Zoom’s advanced screen-sharing options are a lifesaver.
I like that I can share just one window instead of my entire desktop, especially when I’m juggling multiple projects and don’t want to show everything.
The breakout rooms are perfect for when I’m hosting team brainstorming sessions and want to split participants into smaller groups.
For professionals who need more than just video calls, Zoom has built a reputation for being the best screen sharing software that balances reliability with features.
- Best for: Larger teams and webinars.
- Why I like it: The annotation tools make collaborative presentations more interactive.
- Cons: The free plan has a 40-minute meeting limit.
3. Microsoft Teams
If your workflow depends heavily on Microsoft 365 apps like Word, Excel, and Outlook, then Microsoft Teams is hard to beat.
I’ve used it when collaborating on client proposals, and the ability to share a screen while editing the document in real-time is a serious productivity boost. Instead of sending files back and forth, your team can work in one place while staying connected through chat or video.
Teams also helps reduce tool overload, no need to juggle Slack, Zoom, and Google Drive separately when you can have it all here. For businesses already invested in Microsoft software, it’s one of the best desktop sharing software solutions to keep everything streamlined.
- Best for: Businesses already invested in Microsoft 365.
- Why I like it: Tight integration with Word, Excel, and PowerPoint, perfect for live co-editing while sharing your screen.
- Cons: Can feel heavy and overwhelming for small teams.
4. Miro
Brainstorming remotely can feel chaotic, but Miro makes it fun and productive. Think of it as a giant whiteboard where your whole team can sketch, write notes, and move ideas around.
I’ve used it during creative workshops, and the visual collaboration helps capture ideas that would normally get lost in chat or email.
Screen sharing within Miro adds another layer, you can walk your team through your ideas step by step. For creative freelancers, design teams, or project managers, Miro is one of the best screen sharing apps for collaboration.
- Best for: Creative teams, designers, and brainstorm sessions.
- Why I like it: Interactive, fun, and highly visual.
- Cons: Can feel overwhelming if you just need basic screen sharing.
Dedicated Remote Access & Support Tools
When I need remote PC control or IT-level troubleshooting, these remote access software solutions stand out.
5. TeamViewer
One of the hardest parts of remote work is providing tech support for clients or teammates who aren’t very tech-savvy.
That’s where TeamViewer has saved me more than once. Instead of trying to explain over the phone how to fix an issue, I can remotely access their computer and resolve it in minutes.
It’s not just for IT support, freelancers can also use it for file transfers and securely accessing their own work devices while traveling. With its strong encryption and multi-platform compatibility, TeamViewer remains a go-to remote access software for both professionals and IT departments.
- Best for: IT support and secure remote connections.
- Why I like it: Rock-solid stability and cross-platform access.
- Cons: Free version is only for personal use; business plans are pricey.
6. AnyDesk
Speed matters when you’re working remotely, and AnyDesk is designed to deliver lightning-fast remote connections.
I’ve used it when working on graphics-heavy projects where lag can kill productivity, and it handled the screen sharing beautifully. It’s lightweight, installs quickly, and works across platforms like Windows, macOS, Linux, and even mobile devices.
The multi-screen support is particularly handy if you or your client use multiple monitors. For freelancers and IT pros who value performance, AnyDesk is one of the best remote screen sharing software options out there.
- Best for: Freelancers or IT teams that need fast, low-lag performance.
- Why I like it: It works well even on weaker internet connections.
- Cons: Some advanced features require paid plans.
7. Splashtop
Security is a big concern when sharing screens remotely, especially if you’re handling sensitive client data. Splashtop addresses this with enterprise-grade security while still offering smooth performance.
I found it incredibly useful when I needed to access design software on my home computer while traveling.
For IT teams, it’s also great for managing multiple devices securely. What stands out is that it’s more affordable than many alternatives, making it an attractive choice for small teams needing remote desktop software with high-level security.
- Best for: IT teams and professionals working remotely.
- Why I like it: Excellent balance of speed, security, and affordability.
- Cons: Slight learning curve for first-time users.
8. Chrome Remote Desktop
Sometimes you just need a simple, no-frills way to access your computer from afar. Chrome Remote Desktop is exactly that—free, easy, and reliable.
I once used it while traveling abroad to grab important client files from my home desktop, and it worked flawlessly. There’s no complicated setup, just install the extension, and you’re good to go. While it’s not as feature-packed as TeamViewer or Splashtop, it’s a fantastic option for freelancers or small teams looking for free remote access software.
- Best for: Solo freelancers and small teams on a budget.
- Why I like it: 100% free, easy to use, and works from any device.
- Cons: Basic compared to tools like TeamViewer, no advanced features.
Top Remote Desktop & Screen-Sharing Tools Comparison
| Tool | Category | Best For | Free Plan | Paid Pricing (2025) | Key Features |
| Google Meet | Communication + Screen Sharing | Teams using Google Workspace | ✔️ | From $6/user/month | HD video calls, screen sharing, browser-based access, tight Workspace integration |
| Zoom | Communication + Screen Sharing | Workshops & client meetings | ✔️ | From $16.99/month | Breakout rooms, screen sharing, recording, webinars |
| Microsoft Teams | Communication + Collaboration | Microsoft 365 users | ✔️ | From $9.99/user/month | Chat, file sharing, screen sharing, integrated with MS apps |
| Slack | Messaging + Screen Sharing | Team communication & quick huddles | ✔️ | From $8.75/user/month | Channels, messaging, voice/video calls with screen sharing |
| TeamViewer | Remote Desktop & Support | IT support & remote troubleshooting | ✔️ (personal) | From $11.90/month | Full remote desktop, file transfer, multi-platform support |
| AnyDesk | Remote Desktop & Support | Fast, lightweight connections | ✔️ | From $35.90/month (Billed annually) | Low-latency connections, multi-screen support, mobile access |
| Splashtop | Remote Desktop & Support | IT + enterprise security | ✔️ trial | From $5/month | Secure access, high-performance streaming, device management |
| Chrome Remote Desktop | Free Remote Access | Personal or small teams | ✔️ | Free | Browser-based remote access, cross-device support |
Final Thoughts
Choosing the best screen sharing software really depends on your team’s needs. If you’re after free remote access software, tools like Chrome Remote Desktop or Zoom are excellent starting points.
For professional remote desktop software, you can’t go wrong with TeamViewer or AnyDesk. And if collaboration is your priority, Miro and Google Workspace are powerful options.
At the end of the day, the right remote desktop and screen sharing tools make remote work smoother, meetings more productive, and teamwork less stressful.
My advice? Test a couple of these tools with your team and see which one feels the most natural. Looking for other tools? Check out our business software reviews to get some recommendations.
Related Article: 7 Workflow Automation Tools for Non-Techies